Gaashaan Legal and Consultancy services
Job title: Public Notary Legal officer
Duty station: Garowe
Direct line Manager: -Gaashaan Legal and Consultancy services firm Manager.
Background:
Gaashaan Legal and Consultancy Services (GL) is a leading Lawyers firm in Somalia with headquarter based in Garowe capital city of Puntland State of Somalia and have sub-Branches /representatives in Mogadishu, Baidabo,Kismaayo and Hargeisa and has a supreme registration license from Federal Government of Somalia and other federal member state registration
The firm was founded in 2016 by highly qualified and experienced Legal experts and consultants with an objective of providing unbiased, effective, efficient and unmatched legal and consultancy services in all areas of practice. We aim to be the preferred Law Firm for our clients and take that relationship forward by making ourselves deserving enough to be their advisors.
The firm’s aim is to provide consistently high-quality legal and consultancy services and advice including litigations, pro-bona legal service, corporate and commercial business legal practice, legal drafting and legal writing service, , tax and tax law consultancy services auditing services, arbitration and dispute resolution services, translation, intellectual properly right services, interpretation services, Public Notary services, third party assessments Monitoring /evaluation consultancy services, tax exception processing ,custom clearance and forwarding services ,work permit resident and passport issuing support service’s and research legal capacity building services . Our work combines technical expertise, and an understanding of the environment in which our clients operate by business friendly, timely and cost effective civil and commercial service.
Job summary
Terms of Reference (ToR)
Public Notary officer
The Public Notary Officer shall serve as the focal point and head person of all notarial activities, including the management and referral of relevant legal documents and cases. The Notary Officer will be responsible for ensuring the timely and accurate completion of notarial documents with ensuring Somalia civil law and Puntland Public Notaries acts, with providing guidance on legal documentation and processes. His/her will conduct notarial partial witness for all business transaction sessions and He/she responsible to legal to ensure compliance of law The Notary Officer will also collaborate closely with Ministry of justice, and company legal experts to coordinate all notarial and legal documentation activities, and ensure compliance with local and national laws.
Overall duties and responsibilities of Employer
Under the direction and supervision Gaashaan Legal and Consultancy firm Senior management and Executive team the Public Notary officer will be responsible the flowing tasks (but not limited to):
- Organize and prepare a detailed implementation work plan for all the intended Notaries project activities, meetings and sessions.
- Handle and coordinate the entire Notaries activities and act as liaison officer including
- Notarization of Documents
- Verify the identity of signatories for various legal documents (contracts, affidavits, deeds, etc.).
- Administer oaths and affirmations as required.
- Witness and certify signatures on legal documents.
- Ensure the documents comply with legal requirements before notarization.
- Client Consultation:
- Provide guidance to individuals and businesses on the notarial process.
- Answer client queries regarding the preparation, completion, and submission of documents.
- Legal Compliance:
- Ensure all notarized documents meet local, national, and international legal standards.
- Stay updated with current laws, regulations, and procedures relevant to notarial services.
- Maintain absolute confidentiality and security of all client information and documentation.
- Record Keeping and Reporting:
- Maintain accurate and detailed records of all notarial acts.
- Manage the safe storage and retrieval of notarized documents.
- To develop good working relationships, liaise and maintain regular contact with a range of agencies, Notary partners, line-ministries and other key stakeholders working on the issue of Notary services
- To prepare the Notary monthly reports, quarterly progress updates, activity reports, meeting minutes and submit to your line manager at GL law firm by ensuring that adequate records are kept for all activities
- Handle and facilitate project administrative issue and documents and flow up timely submission of financial reports
- To work within Gaashaan law firm policies and procedures and demonstrate a commitment to the mandate, values and ethics of Gashaan Legal and Consultancy Firm
- Participate and update Public Notary Meeting, Working Group and legal protection justice cluster meetings and take minutes of every necessary issue related to the Gaashaan Notary office
- Under take any other tasks assigned by the program supervisor/director of programs.
Skills and qualification
- University degree of LLB Law or a related field. A certification in Notarial Services is preferred.
- Good understating and experience of working in Nugaal region settlements is a definite advantage
- Verbal fluency in English, Arabic and Somalia language
- Basic familiarity with Ms application packages (world, Excel and PowerPoint and willing to develop father
- Good cooperation skills ability to work well independently and in a different team
- Experience working with business community
- Familiarity with legal documentation processes and local/national regulations.
- Strong attention to detail and accuracy.
- Excellent communication and client service skills.
- Ability to handle sensitive information with discretion.
- Proficiency in legal software and documentation management systems.
- Strong self-starter able to take initiative and adapt to changing circumstances and prorates
- Positive attitude towards community works with emphasis on the ability to learn from communities and support innovative approaches to problem solving.
Safeguarding commitment
Gaashaan Legal and Consultancy services Firm, holds committed to providing a safe and secure environment for all our clients, employees, and stakeholders. We recognize our responsibility to uphold the highest standards of integrity, respect, and protection, ensuring that everyone we work with is treated with dignity and fairness. Safeguarding is at the heart of our operations, and we aim to prevent any form of harm, abuse, or exploitation within our professional practices.
Haw to apply
Interested applicants should send their application with CV clear subject line and scanned copies of your academic and provisional certificates or any other proof indication telephone number email and two references to email: adv.mohamud@gaashan.com with copping to info@gaashan.com Please, indicate the title of the position in the subject of your email “Public Notary officer “
The position is full-time with a commitment of open-end Specific terms regarding work hours and schedules will be outlined in the employment contract.
Extension the Closing date will be 12th Nov 2024
Competent Female candidates are highly encouraged to apply
Only short-listed candidates will be contracted