RFP:  Catering service, Accommodation and Conference Facilities services for the Ministry of Justice Alternative Dispute Resolution Training and Quarterly coordination meetings in Garowe, Gardo, Dhahar and Badhan

1. Introduction

The Ministry (MOJRAR) is mandated to ensure that Puntland is a just and law-abiding society with an accessible, efficient and fair system of justice for all; to promote respect for rights and freedoms, the rule of law and the Constitution; and to promote an awareness of individual responsibilities and civil obligations.

MOJRAR also serves as a transit resource for the line ministries wanting to draft laws and the Council of Ministers (COM). The ministry functions in a number of areas, including policy formulation and regulations, performance – monitoring, supervision and coordination as well as in delivering legal services

Enhancing access to Justice calls for improved capacity of its manpower including the traditional committees, religious scholars and promoting the collaboration between the formal courts and ADR mechanism in case referral, case management and execution of orders.  This initiative will address the skills and knowledge gap of the ADR practioneers and enhancing smooth collaboration between the formal courts and ADR thus reducing case load at courts and facilitating easy referral mechanism within the two systems.

• Objectives of the program

Improve the effectiveness of justice systems through alternative dispute resolution (ADR) mechanisms and case management.

• Expected outcome

Enhanced public trust in the justice system through improved efficiency of the ADR mechanism and strengthened collaboration between ADR and formal courts, leading to effective case referral and management that reducing case backlog

• Purpose of the RFP

The intent of this Request for Proposal (RFP’) is to secure competitive bids and proposals to select a supplier, for the Ministry of Justice to provide the following services:

Catering service, Accommodation and Conference Facilities services for the Ministry of Justice Alternative Dispute Resolution Training and Quarterly coordination meetings in Garowe, Gardo, Dhahar and Badhan

• Scope of work for the Request for Proposal

The supplier will deliver the below service in Garowe, Gardo, Dhahar and Badhan

1. Catering service

S/N	Description	Location
1.	Refreshment (1 bread with tuna fish, 1 small baked cake, 1 cup of tea, 1 Mineral Water (500ml), and 1 Soda (Mango or Guava – 500ml)	Garowe
		Gardo
		Dhahar
		Badhan
2.	Lunch (Rice or Spaghetti) with goat meat/camel meat, fish or chicken – 1 Mineral Water (500 ml) and 1 Soda (Mango or Guava -500ml) mixed fruit	Garowe
		Gardo
		Dhahar
		Badhan

1. Accommodation

Full Board Accommodation service including meals and accommodation service. Number of persons and days in the financial proposal

1. Conference Facilities and Venue

Hall Hire Services with a projector, a bottle of pure mineral water and WIFI-

• Mode of submission and deadline

Interested Suppliers shall deliver filled quotation and support documents to Ministry of Justice Headquarter on or before 11^th October 2025 2:00 PM.

• Evaluation criteria

S/N	Item description	Marks
1.	Registration with the Ministry of Commerce and Industry	15 Marks
2.	Company profile with detailed physically verifiable contact address	20 Marks
3.	At least three (3) years of experience in similar works, supported by examples such as LPOs, Contracts or Recommendation letters.	30 Marks
4.	Original bank statement signed and stamped by the relevant bank authority	15 Marks
5.	Filled Quotation price in the provided Request for Proposal with samples of Catering Menu	20 Marks
6.		100 Marks

Annex 1: Company Information

Company / Individual /Vendor name
Location
Physical address
Contact person
Cell Phone
Email
Date
Signature

Annex 2: Financial Quotation

1. Catering Service ( ADR Training)

S/N	Description	Location	Quantity	Unit Price	Total Price
1.	Refreshment (1 bread with tuna fish, 1 small baked cake, 1 mandazi, 1 cup of tea, 1 Mineral Water (500ml), and 1 Soda (Mango or Guava – 500ml)	Garowe	40 x 3 days
		Gardo	60 X 3 day
		Dhahar	60 x 3 days
		Badhan	60 x 3 days
2.	Lunch (Rice or Spaghetti) with goat meat/camel meat, fish or chicken – 1 Mineral Water (500 ml) and 1 Soda (Mango or Guava -500ml) mixed fruit	Garowe	40 x 3 days
		Gardo	60 x 3 days
		Dhahar	60 x 3 days
		Badhan	60 x 3 days
		Sub-Total

Catering Service Quarterly coordination

S/N	Description	Location	Quantity	Unit Pirce	Total Price
1.	Refreshment (1 bread with tuna fish, 1 small baked cake, 1 cup of tea, 1 Mineral Water (500ml), and 1 Soda (Mango or Guava – 500ml)	Garowe	30x 1 day
		Gardo	30 x 1 day
		Dhahar	30 x 1 day
		Badhan	30 x 1 day
2.	Lunch (Rice or Spaghetti) with goat meat/camel meat, fish or chicken – 1 Mineral Water (500 ml) and 1 Soda (Mango or Guava -500ml) mixed fruit	Garowe	30 x 1 day
		Gardo	30 x 1 day
		Dhahar	30 x 1 day
		Badhan	30 x 1 day
		Sub-Total

Accommodation

S/N	Description	Location	Quantity	Unit Pirce	Total Price
1.	Accommodation (Full board service)  ADR Training	Garowe	10 pax x 4 days
		Gardo	3 pax x 4 days x 2 times
		Dhahar	3 pax x 4 days x 2 times
		Badhan	3 pax x 4 days x 2 times
2.	Accommodation ( Full board service) Quarterly Coordination
		Gardo	4 pax  x 2 days
		Dhahar	4 pax x 2 days
		Badhan	4 pax x 2 days
		Sub-Total

 

Venue Services

S/N	Description	Location	Quantity	Unit Pirce	Total Price
1.	(Venue Service) ADR Training and Quarterly coordination	Garowe	4 days
		Gardo	7 days
		Dhahar	7 days
		Badhan	7 days
	Sub-Total