TERMS OF REFERENCE (TOR), Procurement of Post-Rape Care and Post-Exposure Prophylaxis (PEP) Medical Supplies

Reference Number: PNTB/32/2026

Procuring Entity	Ministry of Women Development and Family Affairs (MoWDAFA)
Funding Source	UNICEF
Applicable Legal Framework	Government Procurement Act and its associated Procurement Regulations
Advertisement Period	One (1) week — Saturday, 15 August 2026 to Saturday, 22 August 2026
Submission Mode	Both by email (admin.department@mowdafa.pl.so) and in hand (hard copy)

 

1. Background and Context

The Ministry of Women Development and Family Affairs (MoWDAFA) is mandated to protect the rights and welfare of women, children, and families, including survivors of gender-based violence (GBV). Timely access to Post-Rape Care and Post-Exposure Prophylaxis (PEP) is a critical, life-saving component of the clinical management of rape and sexual violence survivors.

With financial and technical support from UNICEF, the Ministry intends to procure a package of Post-Rape Care and Post-Exposure Prophylaxis (PEP) medical supplies to strengthen the availability of essential medicines, diagnostics, and information materials at designated service delivery points.

2. Purpose and Objective

The purpose of this Terms of Reference (TOR) is to invite eligible, qualified, and duly registered vendors/suppliers to submit requests to participate in the procurement process for the supply of Post-Rape Care and PEP medical supplies, in accordance with the specifications, quantities, and conditions set out below.

3. Scope of Supply

The successful contractor(s) shall be required to supply, deliver, and hand over the following items in the quantities specified, in full compliance with applicable pharmaceutical quality, registration, and safety standards:

No.	Item / Description	Unit	Quantity
1	Levonorgestrel 1.5 mg Tablets	PCs	600
2	Azithromycin Dihydrate 250 mg Tablets	Box	500
3	Azithromycin Monohydrate 200 mg/5 ml Powder for Suspension, 15 ml Bottle	PCs	500
4	Cefixime 200 mg Tablets	Box	500
5	Cefixime 100 mg/5 ml Powder for Suspension, 30 ml Bottle	PCs	500
6	Lamivudine 300 mg + Tenofovir Disoproxil Fumarate 300 mg Tablets	Box	80
7	Lamivudine 30 mg + Zidovudine 60 mg Tablets	Box	80
8	Lopinavir 200 mg + Ritonavir 50 mg (LPV/r) Tablets	Box	80
9	Lopinavir 100 mg + Ritonavir 25 mg (LPV/r) Tablets	Box	80
10	Atazanavir 300 mg + Ritonavir 100 mg Tablets	Box	80
11	Pregnancy Test Dip Strips	PCs	2000
12	Tablet Bag, Plastic, Resealable, 100 × 150 × 0.05 mm, with 3 Writing Bars & Pictograms (for illiterates)	PCs	100
13	Post Rape Care Checklist for Women & Men and Children, PATH 2010 (English)	Set	5
14	Guide – Clinical Management of Survivors of Rape (English)	Set	5
15	Post-Exposure Prophylaxis Treatment Protocol (English)	Set	5
16	Emergency Contraception Patient Information Leaflet (English)	Set	5

 

4. Contractor Responsibilities

The awarded contractor shall be responsible for the following, and non-compliance with any of the below may result in disqualification, contract termination, or penalties as provided under the Government Procurement Act:

1. Supply only genuine, quality-assured, and properly licensed pharmaceutical/medical products, with valid Certificates of Analysis and GMP certification.
2. Package, label, and transport all items per manufacturer and cold-chain/storage requirements.
3. Deliver the full consignment to MoWDAFA’s designated location(s) within the agreed contract timeframe, bearing all costs of transport, insurance, and delivery.
4. Submit complete supporting documentation (packing lists, delivery notes, certificates of conformity, and customs clearance documents where applicable).
5. Replace, at its own cost, any item found damaged, expired, substandard, or non-conforming upon inspection.
6. Comply fully with the Government Procurement Act, applicable national laws, and UNICEF supply and ethical standards.
7. Maintain confidentiality and avoid any fraud, corruption, collusion, or conflict of interest throughout the process.
8. Honor the validity period of its submitted quotation and remain available for clarification and post-award coordination.
9. Bear full responsibility and liability for the accuracy of all technical and financial information submitted.

5. Eligibility Criteria

• Legally registered business entity with a valid trading/business license.
• Valid registration with the Puntland Tender Board.
• Valid registration with the Ministry of Commerce Puntland.
• Valid Tax Clearance Certificate Ministry of Finance Puntland.
• Valid license to trade in pharmaceuticals/medical supplies, issued by the competent national authority, where applicable.
• Demonstrated prior experience supplying medical/pharmaceutical supplies to government institutions, UN agencies, or NGOs.
• Good standing — not currently under suspension, debarment, or investigation by any government entity, UNICEF, or other UN agency.

6. Applicable Legal and Regulatory Framework

This procurement process shall be conducted in full accordance with the Government Procurement Act and its implementing regulations, and shall further observe the standard rules, procedures, and principles of transparency, fairness, and value for money required under the UNICEF-supported programme.

7. Advertisement Period and Submission Instructions

This advertisement shall remain open for a period of one (1) week, commencing Saturday, 15 August 2026 and closing Saturday, 22 August 2026.

All interested and eligible vendors are required to submit their request to participate — together with company registration documents, Puntland Tender Board registration, Ministry of Commerce registration, valid Tax Clearance Certificate, trading/pharmaceutical licenses, relevant experience, and a valid contact address — within the advertisement period stated above, through BOTH of the following channels:

• By email, to the official address: admin.department@mowdafa.pl.so
• In hand (hard copy), delivered directly to the MoWDAFA procurement/admin office.

admin.department@mowdafa.pl.so

Submissions must be received through both channels within the advertisement period. Submissions received after the closing date and time, or submitted through only one of the two required channels, shall not be considered.

8. Evaluation and Award

Requests received within the advertisement period will be reviewed for eligibility and completeness. Eligible vendors will subsequently be invited to submit full technical and financial proposals in the next stage of the procurement process, to be evaluated in accordance with the Government Procurement Act and MoWDAFA’s standard evaluation criteria (technical compliance, quality assurance, delivery capacity, and price).

9. Contact Information

For any clarification regarding this advertisement, interested vendors may contact the Ministry through the official email address: admin.department@mowdafa.pl.so