Puntland Ministry of Interior, Federal Affairs, and Democratization
Terms of Reference (TOR) for the Finance and Procurement Officer position at the Puntland Ministry of Interior, Federal Affairs, and Democratization:
Title: Finance and Procurement Officer
Duty Station: Garowe, Puntland state of Somalia with filed travel required
Reports to: Program Coordinator (SSF III Project)
Deadline: Start date: 10/08/2024 End date: 16/08/2024.
Functional Relationships:
- Works closely with Puntland Lead and finance department of the Somalia Stability Fund (SSF)
- Coordinates with various departments and units within the Ministry
Qualifications:
- Bachelor’s degree in Finance, Accounting, Business Administration, or a related field
- Professional certification (e.g., CPA, ACCA) is highly desirable
- Minimum of 5 years of experience in financial and procurement management, preferably within the public sector or in donor-funded projects
- Proven experience in financial and procurement reporting, budget management, and expenditure monitoring
- Experience working with international donors and understanding of donor compliance requirements
- Excellent analytical, communication, and interpersonal skills
- Proficient in Microsoft Office suite (Word, Excel, PowerPoint)
- Fluency in English and Somali
Duties and Responsibilities:
1. Financial Management and Coordination:
- Oversee financial activities and ensure accurate and timely financial reporting for both the ministry and SSF III partner projects.
- Assist in developing realistic and aligned project budgets, and support financial forecasting and risk mitigation.
- Coordinate with donor and ministry to ensure timely fund disbursement and monitor project budgets and expenditures.
- Track and verify project expenditures, identify discrepancies, and ensure adherence to financial regulations.
- Implement controls to prevent unauthorized expenditures.
- Review financial documentation, maintain records, and manage approval workflows for both the ministry and SSF III partner projects.
2. Financial Reporting:
- Review and verify financial reports submitted by both the ministry and SSF III partner projects to ensure compliance.
- Support partners in preparing financial statements and reports, and conducting variance analysis.
3. Capacity Building:
- Provide training and support to strengthen partners’ financial management capabilities.
- Identify areas for improvement and implement enhancements.
- Provide financial advice and support, facilitate partner meetings, and engage with stakeholders.
- Provide training and mentoring to the Ministry’s procurement staff
- Participate in relevant workshops, conferences, and training programs to stay informed of best practices and new developments
- Share knowledge and lessons learned with the broader team and contribute to the Ministry’s continuous improvement
4. Compliance and Audit:
- Ensure compliance with policies, regulations, and audit requirements for SSF III projects.
- Conduct financial risk assessments, develop mitigation strategies, and monitor their effectiveness.
- Provide training and support to partners on risk management.
5. Budget Management:
- Assist in the preparation of the Ministry’s annual budget
- Monitor budget execution and provide regular updates on budget performance
- Identify potential areas for cost savings and efficiency improvements
- Advise on budget reallocations and amendments as necessary
6. Fraud Prevention:
- Enforce anti-fraud policies, monitor transactions, investigate suspected fraud, and promote a culture of integrity.
7. Procurement and Asset Management
- Oversee the procurement of goods, services, and works in accordance with the Ministry’s procurement policies and procedures
- Ensure that all procurement activities comply with donor requirements and best practices
- Maintain a comprehensive inventory of the Ministry’s assets under SSF funded projects and coordinate periodic physical verifications
- Advise on asset disposal and replacement strategies
8. Donor Coordination and Reporting:
- Act as the main point of contact for the SSF finance and procurement departments and other relevant donors
- Prepare and submit monthly financial and procurement reports to the SSF lead in Puntland
- Liaise with donors to ensure timely submission of financial reports and compliance with their requirements
9. Duration: The initial contract will be for 6 Months, with the possibility of extension based on performance and funding availability.
10. Compensation: The salary will be commensurate with the candidate’s qualifications and experience, and in line with the Ministry’s salary scale and donor budgets.
How to apply: Interested candidates are encouraged to send their CV and application letter to info.moifad@plstate.so. Copy MOIFAD HR department Qaate44@gmail.com.