Invitation to Bid: Supply and delivery of Bosaso Court Complex Equipment

Invitation to Bid: Supply and delivery of Bosaso Court Complex Equipment  

Project Name:  Joint Justice and Correction Program

IFB #: PNTB/15/2025

Section 1: Letter of Invitation

The Ministry of Justice, constitution, religious affairs and rehabilitation Puntland state of Somalia hereinafter referred to as MoJCRAR, hereby invites prospective bidders to submit a bid in accordance with the General Conditions of Contract and the Schedule of Requirements as set out in this Invitation to Bid (ITB).

If you are interested in submitting a bid in response to this ITB, please prepare your bid in accordance with the requirements and procedure as set out in this ITB and submit it by the deadline for submission of bids set out in the ITB. Should you require further clarifications, kindly communicate with the contact person/s identified in the ITB as the focal point for queries on this ITB.

We look forward to your submission

Approved by

Ministry of Justice, constitution, religious affairs and rehabilitation

Administration office.

Section 2: Instruction to bidders

• Objectives of the bidding

The intention of this Bid Document is to obtain competitive Bids that will result in the selection to bid tender for the supply and delivery of Bosaso court complex equipment.

• Cost of Bidding

The Bidder shall be responsible for all costs associated with the preparation and submission of its bid, and TIDES hereinafter referred to as “the Purchaser”, will in no case be responsible or liable for those costs

• Clarification of Bidding Documents

A prospective Bidder requiring any clarification of the Bidding Documents may notify the Purchaser in writing at:  mojcrarfinanceoffice@gmail.com    and dg.mojrar@plstate.so    The Purchaser will respond by e-mail or by phone providing clarification on the bid documents.

• Language of Bid

The bid and all relative correspondence and documents exchanged between the bidders and the Purchaser shall be written in English language only. Any printed literature written by the bidder and written in another language must be accompanied by an English translation.

• Documents Comprising the Bid

The submitted bid must include the following information. Failure to supply all requested information or comply with the specified formats may disqualify the bidder from consideration.

The following are the require documents:

Document Requirements:

The bids without the following documents will not be accepted and it will be totally disqualified.

1. Completed Vendor Application Form
2. Company profile
3. List of directors with their telephone and ID/Passport Numbers.
4. Current registration certificate i.e Ministries of Commerce/ Public Works, Puntland Tender Board,
5. Previous experience for similar nature of services: Provide either 3 high value contracts or Local purchase orders from previous clients for last 3 years.
6. Good financial position: Provide either Latest audited report, or bank statement for 6 months.
7. Latest tax clearance.

• Bid Currencies

All rates and amounts entered in the Bid Form and financial proposal and used in any documents, correspondence or operations pertaining to this tender shall be expressed in United States Dollar (USD)

• Transportation, packaging and installation

The bidder is also responsible for the transport of the goods to the site, packaging and installation of the equipment.

2. SUBMISSION OF PROPOSAL

Proposals must be in English. Proposal must be delivered not later than 2.00 pm on 23^rd  March 2025 at the Ministry of Justice Headquarter along the Ministerial complex road opposite Puntland State TV.

3. EVALUATION CRITERIA

The evaluation criteria used is as detailed below. The award shall be given to a bidder whose bid is responsive to the requirements of the Technical Specification below and has offered the lowest price.

No	Core	Criteria	Maximum Score
1.	Certificates	Current registration certificate i.e Ministries of Commerce/ Public Works, Puntland Tender Board,	10 Marks
2.	Profile	The company profile Must contain: – List of directors with their telephone and ID/Passport Numbers;	15 Marks
3.	Tax Compliance	Copy of Latest tax clearance	15 Marks
4.	Experience	Previous experience for similar nature of services: Provide either 3 high value contracts or Local purchase orders from previous clients for last 3 years	40 Marks
5.	Financial	Provide either Latest audited report, or bank statement for 6 months.	20 Marks
6.	Total		100 Marks

Section 4: Schedule of Price

No.	Description (Technical specifications	Unit	QTY	Rate per unit	TOTAL
1	Armrest feet: stainless steel 1.2mm thick, die-casting, surface polished wire drawing; seat plate: made by pu . Beam: tensile 1.5mm angle steel strip, pickling anti-rust treatment, electrostatic spray paint	Pieces	30
2	Visitor chair-synthetic leather, PU seat, chromed legs or sprayed legs 560x760x980MM	Pieces	90
3	Executive chairs(Synthetic Leather, pu with pvc,W63.5*D66*H101-109CM	Pieces	12
4	Tables-L-shaped wooden top thickness 27mm, 1600*720*730mm,	Pieces	6
5	Meeting Table 1.2m*2m  top thickness 27mm	Pieces	5
6	File shelf-wood file cabinet with 3  glass doors;size 1200*400*1800mm; 25mm thickness	Pieces	6
7	File shelf-wood file cabinet with 2 glass doors;size 1200*400*1800mm; 25mm thickness	Pieces	4
8	Meeting Office Table 2.5  meters long with top thickness 27mm	Pieces	1
7	Printer-9pin impact dot matrix printing; width 76mm;print speed;155*255*150mm	Pieces	3
9	Multimedia Speakers(5.1 multimedia speaker system;20Watt+5Watt*5;Size: 750*410*475MM)	Pieces	1
10	Projector Epson High Resolution	Pieces	1

Schedule 2: vendor Form

Name of the company
Year established
Registration
Responsible person/Contact person				Contact
Locations
List of Board Director
Previous Relevant Experience
Project name	Client		Contract value		Period of activity

ITB Supply and delivery of Bosaso Court Complex Equipment